Planning for a business event involves taking into account a number of fine details, from transportation services to catering and ensuring that the best speakers can attend. However, before any of this can fall into place, event planners and business managers must first decide exactly where the event is going to be. By keeping a few key details about the location in mind, you’ll be able to pick the perfect spot for your next business meeting.
Convenience Is Key
A centrally located venue such as the Prescott Conference Center is important for two reasons:
* It’s easily accessible by all attendees; and
* Guests can take advantage of on-site and off-site amenities.
Both points are particularly important if you have invited individuals who are traveling from outside of the area. The Prescott Conference Center offers guests not only a comfortable and convenient place to stay while traveling abroad, but it is also located right in the heart of downtown historic Prescott, allowing guests to take advantage of what the city has to offer.
Space Availability
The establishment that you choose to hold your event must have enough room to comfortably seat all of your guests. Many hotels and event centers usually have space for no more than 150 in any of their event rooms. If you know or suspect that your group will exceed this capacity, begin your search by looking specifically for conference centers, as most hotel meeting rooms will not be able to accommodate your party.
Technology Opportunities
Most business presentations of the 21st-century rely heavily on technology, most of which you will not want to cart along with you to the venue. Ideally, a conference center will be able to provide:
* Wi-Fi
* LCD projectors
* Drop-down screens
* Wireless microphones
* Flip charts
Management should also be available on-site to help with any problems that you may face when using the conference center’s equipment.
Catering Options
The best conference centers have extensive catering options to suit your budget as well as the tastes of each attendee. This may include:
* Chilled hors d’oeuvres
* Hot hors d’oeuvres
* “Grazing” stations and displays
* Entree options featuring local and international fare
* Vegetarian/vegan food options
* Salad options
* Alcoholic and non-alcoholic beverage options
Beyond researching the variety of foods that the catering company offers, do a bit of a background check on the catering company to find out what level of service they have provided guests in the past as well as the quality of the food.
A Sense of the Surroundings
Every event should be designed to impress, and those that boast some level of “destination appeal” are sure to be most memorable. Locations such as the Plaza View Ballroom in downtown Prescott has that appeal, being one of the most well-known landmarks in the area and treating attendees to remarkable views of the historic courtroom plaza.
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